Simplified Reporting and Processing Changes 430-05-67

 

Simplified Reporting Requirements 430-05-67-05

(Revised 06/01/09 ML3182)

View Archives

 

 

All households are subject to simplified reporting requirements.  Simplified reporting households will be certified for 6 months with a recertification interview required at 12 months.

 

Exception:

Simplified reporting households with all elderly or disabled members and no earned income will be certified for 12 months with a recertification interview required at 12 months.  

 

All simplified reporting households will be authorized through for six or 12 months, whichever is appropriate.   

Exceptions:

  1. Households that contain an ABAWD that is receiving NE or EE months cannot be authorized through.  
  2. Households that contain an individual in an open TANF, including Diversion Assistance, Transitional Assistance, TANF Pay After Performance and TANF Kinship Care cases in Vision cannot be authorized through.  

 

Mandatory Reportable Changes

Certified household must report the following mandatory changes by the 10th day of the month following the month of the change.

  1. Households must report a change in actual income from the base month when it exceeds the gross income limit for the household size (130% of poverty level) by the 10th day of the following month.  Actual income is countable earned and unearned income that has not been converted or averaged.

 

To determine actual income, households must be advised to total their SNAP household’s income at the end of the month.  If new individuals are present in the home, their income must be included.  If individuals have left the home, their income is not included.  If the income of all those present exceeds the original gross income limit for the household size, then the household is required to report the income.

 

Exceptions:

  1. If at application or recertification a household is categorically eligible and income exceeds the gross income limit for the household size (130% of poverty level) and the household is eligible for a benefit, the household is not required to report any change in income.
  2. If an ongoing case that is categorically eligible reports a change in income that exceeds the gross income limit for the household size (130% of poverty level), and the household is eligible for a benefit, the household is not required to report any further changes in income.

Examples:

  1. A household reports actual income that exceeds the gross income limit for its household size and based on this income is not eligible for a benefit.  The household anticipates that actual income will continue to exceed the gross income limit.  The worker must send an advance notice to close the case.
  2. A household of four applies and is approved as a simplified reporting household.  The household is informed of the gross income limit for its household size of four and that they must report if their income goes over this limit.

In month three the household reports a new member with income moved in and income now exceeds the gross income limit for a household size of four.  The household remains eligible after adding the new member.  The household must now report if their gross month income exceeds the gross income limit for a household size of five.   

  1. A household with an individual who is disqualified (not elderly or disabled) with no earned income and a disabled individual is a simplified reporting household and is subject to report based on the gross income limit for a household size of 1.  
  2. A three person household is approved and informed to report if their income exceeds the gross income limit for a household size of three.  In month three the household reports a new individual moved in with income that results in the household exceeding the gross income limit for a three person household.  The household is required to report their income exceeding the gross income limit by the 10th day of month four.

Since the new member purchases and prepares meals with the household, the new member and their income are required to be added to the case regardless of the effect on the benefit.  

 

If the household remains eligible by adding the new member and their income, the household must be informed to report if their income exceeds the household size of four.

 

If the household is not eligible by adding the new member and their income, the F419 must be sent to determine if the income will continue.

  1. If the household does not respond to the F419, the case must be closed with advance notice unless the change was reported in writing and signed by the household.
  2. If the household responds and expects the income to continue, the worker must close the case with an advance notice, unless the change was reported in writing and signed by the household.
  3. If the household responds and does not know if this income will continue, the worker must close the case with an advance notice, unless the change was reported in writing and signed by the household.  

 

If the household verifies prior to case closure that gross income is below the GIL for its household size, the worker must revert the case to open and determine eligibility and level of benefits using the newly verified income.

  1. If the household responds and states they do not expect the income to continue, the household must provide verification other then client statement that their income will not continue to exceed the gross income limit for their household size.

 

If the newly verified income results in an increase or decrease in benefits, the change must be acted on as adding an individual and their income meets the criteria to decrease benefits.

  1. Mom, Dad and two children apply and are approved and informed to report if their income exceeds the gross income limit for a household size of four.  Dad leaves the home in month four.  The household did not report and is not required to report Dad left the home.  Dad’s income is not included in determining if the household’s income exceeds the gross income limit for a household size of four.
  2. Sally and her daughter Molly live in the same home and purchase and prepare their meals separate from Jill and her son Michael.  Both Sally and Molly and Jill and Michael apply and are approved in February as separate simplified reporting households.  Both households must be informed to report if their income exceeds the GIL for a household size of 2.  

 

Jill and Michael’s income is not considered in Sally’s case and Sally and Molly’s income is not considered in Jill’s case as they have been determined to be a separate household.

 

In April, Jill’s husband Al returns to the home.  Al’s income results in a household size of two exceeding the GIL.  Both Sally and Jill are required to report their income exceeds the household size of two.

 

Since Al is required to be in Jill’s case, no changes are made to Sally’s case.

 

If Jill’s case remains eligible by adding Al and his income, the household must be informed to report if their income exceeds the household size of three.

 

If Jill’s case is not eligible by adding Al and his income, the F419 must be sent to determine if the income will continue.

  1. If they do not respond to the F419, the case must be closed with advance notice unless the change was reported in writing and signed by the household.
  2. If they respond and expect the income to continue, the worker must close the case with an advance notice, unless the change was reported in writing and signed by the household.
  3. If they respond and do not know if this income will continue, the worker must close the case with an advance notice, unless the change was reported in writing and signed by the household.  

 

If they verify prior to case closure that gross income is below the GIL for their household size, the worker must revert the case to open and determine eligibility and level of benefits using the newly verified income.

  1. If they responds and state they do not expect the income to continue, they must provide verification other then client statement that their income will not continue to exceed the gross income limit for their household size.

If the newly verified income results in an increase or decrease in benefits, the change must be acted on as adding an individual and their income meets the criteria to decrease benefits.

  1. A three person household is approved and informed to report if their income exceeds the gross income limit for a household size of three. In month three the household reports a new individual moved in with income that results in the household exceeding the gross income limit for a three person household. The household is required to report their income exceeding the gross income limit by the 10th day of month four.

Since the new member purchases and prepares meals separately from the household, the new member and their income are not added.  The three person household remains eligible and must report if their income exceeds the GIL for a household size of three.  The household does not need to continue to report the new members income monthly as they have been determined to be a separate household.  

  1. Heather and John apply for benefits.  John is determined to be an ineligible student and set to OU.  Heather is approved and informed to report if her income exceeds a household size of one.  In determining if income exceeds the GIL, Heather only needs to include the portion of John's income that is made available to her.
  2. When household member is identified as an ABAWD and the household members eligibility is based on working an average of 20 hours weekly, the household must report if the ABAWD’s hours decrease below an average of 20 hours weekly.

Example:

A household reports an eligible ABAWD reduced their hours to less then 20 hours weekly.  The household anticipates the hours will continue to be less then 20 hours weekly.  The worker must send an advance notice to disqualify the individual from the case unless the individual is eligible for Non-Exempt (NE) or Exemption Extension (EE) months.